Information available from Exbourne with Jacobstowe Parish Council under the model publication scheme

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do
Who’s who on the Council and its Committees	Website
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))	Website/Parish magazine
Location of main Council office and accessibility details	Website notice boards
Class 2 – What we spend and how we spend it
Annual return form and report by auditor	Hardcopy
Finalised budget	Hardcopy/eversion
Precept	Hardcopy
Borrowing Approval letter	N/A
Financial Standing Orders and Regulations	Hardcopy/website/eversion
Grants given and received	Website/hardcopy
List of current contracts awarded and value of contract	Nill
Class 3 – What our priorities are and how we are doing
Parish Plan (current and previous year as a minimum)	Website
Annual Report to Parish or Community Meeting (current and previous year as a minimum)	Hardcopy
Class 4 – How we make decisions
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)	Website
Agendas of meetings (as above)	Hardcopy/Website
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Hardcopy/Website
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Hardcopy/Webstie
Responses to consultation papers	Hardcopy/eversion
Responses to planning applications	Hardcopy/Website
Class 5 – Our policies and procedures
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers Code of Conduct Policy statements	Hardcopy/eversions/Website
Policies and procedures for the provision of services and about the employment of staff: Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
Information security policy	Hardcopy/Webiste
Records management policies (records retention, destruction and archive)
Data protection policies
Schedule of charges for the publication of information	Hardcopy/Website
Class 6 – Lists and Registers
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)	Inspection only
Assets Register	Hardcopy/ eversion
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)	N/A
Register of members’ interests	Inspection only
Register of gifts and hospitality	Inspection only
Class 7 – The services we offer
Burial ground	In preparation
Seating, litter bins, clocks, memorials and lighting	Hardcopy
Bus shelters	Hardcopy
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)	In preparation

Contact details:

+

The Clerk

Exbourne and Jacobstowe Parish Council

c/o 1 Cawsand View

Exbourne

Devon

EX20 3SB

( 01837 851461 8clerk@exbournewithjacobstowe.org.uk

Mondays only from 10:00 – 17:00

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying @ 10p per sheet (black & white)	Actual cost
	Photocopying @ ..p per sheet (colour)	Actual cost
	Postage	Actual cost of Royal Mail standard 2^nd class
Statutory Fee	£5*	In accordance with the relevant legislation (quote the actual statute)

* This charged may be waived if an electronic version exists, no copying is required and if it can be emailed to the recipient.