Minutes of the Meeting of the

Exbourne with Jacobstowe Parish Council held on Wednesday 26th November 2008 at 20:00 in Exbourne Village Hall

74. Those present

Cllr Glanville – Chairman

Cllr Cobb

Cllr Weeks

Cllr Luxton

Cllr Phipps

Cllr Hordern

 

 

Internal Auditor

 

75. Apologies for absence – Nil   

 

76. Declarations of Interests – Nil

76.1.       All Councillors were asked to review their entry in the register of members interests no amendments were noted. 

 

77. Minutes of the last meeting – Cllr Weeks requested that Devon Primary Care Trust be deleted and Dept of Health inserted at min 70.1.  The Clerk made a hand amendment and  Cllr Weeks proposed that the minutes were a accurate record of the October meeting this was seconded by Cllr Hordern.     The Chairman signed the minutes.

 

78.  Matters arising from the last meeting

78.1.  Terms of reference for the Internal Auditor – The Internal Auditor had prepared some terms of reference which had previously been circulated to all Councillors  Cllr Cobb proposed that these terms of reference be adopted by the Council this was seconded by Cllr Phipps.

 

79.  Matters arsing from circulated correspondence –

79.1.  Consultation on a revised mode code of conduct.  Cllrs Luxton and Hordern both expressed concern over certain aspects of the proposed changes to the Model code of conduct.  Cllr Luxton agreed to review the document again and to circulate a proposed response to the other members of the Council.

 

79.2.  Jacobstowe Footpath/Burial Ground -   The Clerk advised the meeting that he had received a letter from Michlmore Hughes the land agents acting on behalf of the Totnes Archdeaconry which set out the possible costs associated with creating the footpath at Jacobstowe.  These were put in excess of £1500.  Action – Agenda item next meeting

80.  Planning

80.1.  12417/2008/OKE and 12418/2008/OKE Full and Listed Building – Lower Cadham  alterations to triple garage to form annexe  The Council considered both applications.  Two Councillors were of the opinion that a site visit should be arranged however the majority did not think that the application warranted it.  It was agreed after a short discussion to support the applications with conditions.  The Council wished to see that the Annexe created was used solely as an ancillary dwelling to the main house and that the occupant is a relative of the owner of the main house, also the Parish Council wished to have the permitted development rights removed. 

 

81.    Finance

81.1. Lloyds Bank Statement - Lloyds Bank Statement -  The latest bank statement showed a balance of :-

                             

                                                            £4,082.37

                                    P3                      £641.35

               General Precept                 £3,441.02

 

             Outstanding debts

                        Hall Hire                        £90.00

               Donation RBL Poppy

                        Appeal                            £50.00

                        Balance                    £3,301.02

 

81.2.  Village Hall invoice – An invoice for £60 covering the hire of the village hall for council meetings had been received.  Cllr Cobb proposed payment of the invoice and Cllr Phipps seconded the proposal.

 

82.  Budget 2009/10 – The Chairman stated that there were two proposals before the Council one prepared by Cllr Weeks and one presented by Him.  The Chairman asked Cllr Weeks if he would present his proposed budget first.  (Copies of Cllrs Weeks full Budget are available on request form the clerk.   Cllr Weeks wanted to ensure that the precept to parishioners was kept as low as possible especially in view of the current economic climate his proposed budget would mean a rise of 2.43% in the precept.  In the light of the information regarding the Jacobstowe footpath Cllr Weeks amended his proposed budget by allocating £500 to legal costs this brought the proposed precept to £5741 a rise on last years precept of 2.52%.

The Chairman presenting his budget (Copies of the Chairman’s budget are available from the Clerk) stated that he would like to see the Council continue to build up its reserves.  The merits of both budgets were discussed with the level of The Miscellaneous Expenses and Donations  being key areas for discussion. After much discussion Chairman proposed that the level of donations be agreed first.

The donations for the four letters received requesting assistance for the year £2009/10 are as follows

            Parish Clock £170 proposed by Cllr Weeks seconded by Cllr Hordern

 

Exbourne Pre School £57 proposed by Cllr Weeks seconded by Cllr Hordern

 

Exbourne Village Hall £150 proposed by Cllr Weeks seconded by Cllr Hordern 

 

Exbourne St  Mary’s Churchyard £50  proposed by Cllr Glanville seconded by Cllr Luxton a vote was taken and the motion was carried 6:1   

                         

Cllr Weeks in proposing his budget agreed to increase the Miscellaneous Expenses to £705 and to allow £500 for legal costs for Jacobstowe Footpath.  Cllr Luxton seconded this proposal

 

Cllr Glanville in proposing his budget said that £427 donations would come from the item shown as contingencies leaving £173.  Cllr Lawson seconded this proposal.

 

A vote was taken on Cllr Weeks’s budget setting a precept at £5,741 with 3 voting for and 4 against

 

A vote was taken on Cllr Glanville’s budget setting a precept at £5,767with 4 voting for and 3 against.

 

83. Matters at the discretion of the Chairman  - None

 

84.  Date of next meeting January 28th 2009 at 20:00 Exbourne Village Hall

 

85. There being no further business the meeting closed at 22:10