Minutes of the Meeting
of the
Exbourne with
Jacobstowe Parish Council held on Wednesday 30th July 2008 at 20:00 in
Exbourne Village Hall.
30. Those
present
Cllr Glanville - Chairman
Cllr Hordern
Cllr Weeks
Cllr Phipps
Cllr Cobb
Cllr Lawson
Cllr Luxton
4 Members of the public
31. Apologies
for absence – nil
32. Declarations
of Interests – Planning application 11974/2008/OKE Cllr Luxton declared a personal interest in planning
application as a neighbour and Cllr Phipps declared a personal interest as he
was employed by the applicant.
33. Minutes of
the last meeting – Cllr Weeks proposed
that the minutes of the last meeting were an accurate record; this was seconded
by Cllr Cobb. The Chairman signed the
minutes.
34. Matters
arising from the last meeting
34.1. War
Memorial insurance – The Clerk advised
the he had followed up all insurance leads with the result that only two
insurance companies we prepared to offer insurance cover for the two war
outside memorials in the churchyards of Exbourne and Jacobstowe. Both had offered premiums which were in
excess of that quoted by the Councils current insurance provider. After a discussion the topic is was proposed
by Cllr Hordern that accepted the risk and that it should not insure them. This was seconded by Cllr Cobb.
34.2. Traffic
34.3. Housing Needs Survey. Mr
Packer Affordable Housing
Champion, West Devon Borough Council had responded to the Councils request
arising from the last meeting that the last parish housing needs survey was
carried out in 2003 which showed that there was a need for 4 affordable
homes. WDBC did not have currently have
any plans to repeat the exercise.
However if the Parish Council felt there was need for a review a it
might be possible to repeat the survey.
The meeting felt that residents who had a need for housing should be
encouraged to register with
34.4. Parish Plan - Hydro Electric Scheme Devon
Association for Renewable Energy (DARE) had replied to the councils earlier correspondence.
DARE were able to offer the Council a free survey it was the beneficiary other
wise there would be a charge for this service.
The Council agreed that this being the case it had gone as far as it
could with this project and apart from passing on the information from DARE to
the landowners its action was complete.
35. New
Items
35.1. Boundary Commission Report – Cllr Weeks gave the meeting an update on the latest
developments on the Boundary Commissions report into local government reform for
36. Parish
Paths Partnership (P3) – The P3
coordinator Mr I Brooker was able to advise the meeting that all the parish
footpaths were usable and that in cooperation with the farmers the standing
crops and overgrowth had been removed from the line of the paths. He was of the opinion that it would help in future years if the Parish Council sent out letters
to relevant farmers asking them to ensure that the line of the path was
reinstated after ploughing/sowing.
37. Finance – The Clerk told the meeting that the latest bank
statement showed a total of £2,921.22 of which £725.10 was allocated to P3
projects. The Council expenditure was in
line with the budget forecast.
37.1. Internal
Audit Fee - An invoice had been received from the Internal
Auditor for work undertaken through out the previous year for £120. Cllr Hordern propose that bill be paid this
was seconded by Cllr Cobb. Cllr Hordern proposed a vote of Thanks
for retiring Internal Auditor Mr Roger Brown who had done an excellent job for
the Council this was seconded by Cllr Phipps.
38. Matters at
the Discretion of the Chairman
38.1. Data Protection
Act – The Clerk told the council
that although it had already been agreed to register as a data holder under the
Data Protection Act (see April Mins page 291 min 149.4) no record of a proposer or seconder was made. Cllr Hordern agreed and proposed that payment
of £35 was made this was seconded by Cllr Cobb.
39. There being
no further business the meeting closed at 21:20
40. Date of the next meeting August 27th
in the