Minutes of the Meeting
of the
Exbourne with
Jacobstowe Parish Council held on Wednesday 28th January 2009 at
20:00 in Exbourne Village Hall
86. Those
present
Cllr Glanville – Chairman
Cllr Weeks
Cllr Luxton
Cllr Phipps
Cllr Lawson
87. Apologies
for absence – Cllr Hordern and Cobb were both unable to
attend due to illness
88. Declarations
of Interests – Nil
89. Minutes of
the last meeting –Cllr Weeks requested
that Cllr Lawson’s name was added to the list of those present and then proposed
that the minutes were a accurate record of the November meeting this was
seconded by Cllr Lawson. The Chairman
signed the minutes as an accurate record.
90. Matters
arising
90.1. Jacobstowe
Burial Ground – possible uses covenants and footpaths. The Clerk told the meeting that Mr Brooker
had told him the Trustees of the Bendyshe estate had still not made any
decision regarding the footpath and until they had he was of the opinion that
the matter should be left. The Clerk
also told the Council that the issue of the Burial Ground and the lack of any
rules, policies, scale of charges etc had been highlighted by item 5.3 of the
Agenda and that should a request be made to the council for an internment the
Clerk would not be able to deal with it.
The Council held a wide ranging discussion on the possible uses, easing
of covenants and the maintenance of the Ground.
Cllr Luxton proposed that a sub committee was formed to investigate all
matters associated with the Burial Ground and report back to the Council. He was prepared along with Cllr Lawson and possibly
Cllr Cobb to investigate further and report back to the Council. Cllr Lawson agreed and said that he would speak
with Cllr Cobb prior to the next meeting.
The Clerk agreed to investigate other Parishes with Burial Grounds for
rules procedures and scale of charges and also to pass the file of information
that he had on the purchase of the ground to Cllr Lawson.
91. New Items
91.1. Maintenance
of Old Bus Shelter. The Clerk brought to
the Council’s attention that Cllr Weeks had mentioned in his budget proposals
that the old Bus Shelter was in need of some maintenance. Cllr Weeks agreed that indeed he was of the
opinion. He stated that in the first
instance the growth covering the roof needed to be cut back and allowed to
die. To do this permission would be
needed from the owners of the Red Lion to gain access to the rear of the
shelter. Cllr’s Weeks and Luxton agreed to look at the bus shelter and report
back to the Council on the possible work required.
91.2. Annual
Parish Meeting It was agreed to hold
the Annual Parish Meeting on May the 27th prior to the Annual
Council meeting.
91.3. Publication
of Information Available and scale of charges The clerk told the meeting that
it had to publish a list as part of the Freedom of Information Act of what information
the Council held, where and when it was available and the Cost of providing a
copy. The Clerk said that the requirement
had been useful in that it had highlighted items of Council policy that were
missing. Cllr Weeks Proposed that the
scale of Charges be set at £5 as the administration charge to provide a copy
and each sheet copied would be 10p. If information is requested to be posted
then the applicant be charged 2nd class post. This was seconded by Cllr Glanville. The
Clerk agreed to provide draft policies covering those areas which were missing
for consideration at the next meeting.
92. Planning Procedures The Clerk requested that the meeting considers
the policy on how and who calls a site
meeting as this area was missing from the Standing Orders. Following a discussion on this subject Cllr
Luxton seconded by Cllr Lawson proposed the following: The decision on the need
for a site meeting will rest with the Chairman or the in their absence the Vice
Chairman after listening to other councillors views. That a quorum of the Council be present and a
written report be presented at the next council meeting. In the case that a response is required
before the next Council meeting the planning decision will be taken at the site
visit.
93. Parish Paths
Partnership
93.1. Footpath 1
Diversion – The Council noted the
out come of the Public enquiry into the diversion of Footpath 1.
93.2. P3 Coordinator Honorarium. The
Clerk asked the council to consider awarding the P3 Coordinator an honorarium
to cover his out of pocket expenses. Cllr
Luxton proposed £25 Cllr Weeks seconded this.
94. Finance
94.1. Lloyds Bank
statement The latest bank statement showed a balance of £3,594.07.
less P3 £641.35
outstanding
cheques £60.00
other commitments £902.65
estimated carry forward 2009/10 £1990.07
less Election and IT funds £400.00
estimated general precept funds
available 2009/10 £1,500.07
94.2. Clerks Expenses Oct – Dec. the clerk presented a bill for £155.21 for
miscellaneous expenses for the period Oct – Dec. Cllr Phipps proposed payment
this was seconded by Cllr Lawson.
95. Matters at
the discretion of the Chairman
95.1. Street
Names. Correspondence had been received from Mr Brady re the
wrongly named road from Parade house to its junction with High Street . Mr Brady had been in correspondence with West
Devon Borough Council (WDBC) over the naming of this stretch of road and with
Cllr Weeks as Borough Councillor. Cllr
Weeks concurred with Mr Brady’s assertion that this section of road was never
known as
95.2. Local
Highways. Cllr Phipps was concerned about at the condition
and amount of surface water on the road to Coxwell. He stated that it was over two years ago
since the ditches had been cleared. Cllr
Weeks agreed and said that the local highways were in a very poor state. The Council agreed to write a letter of
complaint to the Highway Authority over the general lack of maintenance of the following
roads Exbourne – Broadwoodkelly, B3217 from Gibbings Moor to Dornaford,
96. Meeting closed at 21:45
97. Date of
next meeting February 25th Exbourne Village Hall